High school · 900 students · PK
Fee collection without the end-of-month chase
Automated reminders and a family payment portal replaced a manual defaulter list rebuilt every term.
- Live
- Outstanding balances
- Automated
- Defaulter reminders
Set the structure once, let families pay against it, and see who owes what without exporting anything. Built for the awkward cases - siblings, concessions, part payments - not just the straightforward ones.
Book a demoSomebody exports the ledger. Somebody else cross-checks it against the register, because the two disagree about who left in the spring. A list of defaulters gets built by hand, and by the time the calls start, three families on it have already paid.
None of that is a finance problem. It is a records problem wearing a finance problem's clothes: the fee system and the student system are two different books, so somebody has to reconcile them before anything else can happen.
When fees sit on the same record as the student, that step disappears. The balance is current because the enrolment is current, and the defaulter list is a filter rather than a document somebody assembles.
Grouped by the job it does, because setting up a fee structure and chasing an unpaid one are different weeks.
Heads and terms set per class, per programme or per student. Annual, termly or monthly, with different structures running side by side.
Sibling discounts, staff-child rates, merit and need-based awards, each with a record of who approved it and when.
Split a term into instalments, accept a partial payment against a bill, and keep the remaining balance visible rather than writing it on a note.
One payment settled across siblings instead of a separate transaction per child, which is how families actually pay.
Parents see what is owed and pay without phoning the office. Online payment is available where we support a gateway in your country - worth confirming for your region.
Reminders go out on a schedule you set, to the families who are actually behind, without anybody building a list first.
Printable fee vouchers and receipts against the same record, so a family with a paper trail and the office agree.
Withdrawals mid-term, security deposits returned, and corrections that leave a trail rather than a quiet edit.
Outstanding by class, by campus or by head, and a defaulter view that is current rather than as of last Tuesday.
The family with three children on different structures. One in senior school on a termly plan, one on a sibling concession, one who joined in January and owes a part-year amount. They want a single payment and a single receipt.
The student who leaves in week six. Part of the term is owed, a deposit comes back, and the defaulter report should stop naming them the following month.
The concession granted verbally in August. Six months later nobody remembers who approved it or on what basis, and the family is certain it was agreed.
The payment made to the wrong head. Somebody paid transport against tuition. It needs moving without destroying the audit or double-counting the collection.
These are the cases worth testing in a demo. Bring the messiest one you have.
The same fee record, presented differently depending on the job.
Sets structures, approves concessions, records payments, issues receipts and runs the collection reports. The full picture.
See what is owed for each of their children, pay against it and keep their own receipt history, without phoning to ask.
Collection by class, by campus and against the same period last year, without asking the accounts office to prepare anything.
Nothing. Teaching staff have no reason to see a family's financial position, so by default they do not.
Fees are not a standalone ledger here. An admission creates the fee position, so a student enrolled at the front desk is billable immediately. A withdrawal closes it, so the defaulter report stops naming somebody who left.
Transport routes and hostel rooms bill through the same structure rather than as separate registers. Concessions follow the student when they move class. Collections post to accounting without a second entry.
That is the difference between a fee module and a fee system bolted onto a school: nobody re-keys anything, so nobody has to reconcile two versions of the truth.
What changed once collection ran off the same record as enrolment.
High school · 900 students · PK
Automated reminders and a family payment portal replaced a manual defaulter list rebuilt every term.
Fees touch most of the institution, so these are the ones worth reading next.
The sibling split, the mid-term leaver, the concession nobody can evidence. Half an hour on your own numbers tells you more than any feature list.
Book a demo