Datesheets, hall allocation, seat plans and invigilator rosters built from the same examination the school already configured.
Book a demoThe datesheet is agreed in one spreadsheet. Seating is worked out in another. The invigilation roster is a third, produced by whoever has time, and the three are reconciled by reading them side by side.
Then a paper moves by a day. All three have to change, and whichever one is missed becomes the mistake somebody notices on the morning.
When all three come from the same examination, moving a paper moves everything that depends on it.
Grouped by the job it does rather than listed as one long set of features.
Papers scheduled per examination, cloneable from the last session so nobody starts from a blank sheet.
Halls with capacity and dates, so a paper is never scheduled into a room that cannot hold the cohort.
Automatic seating with manual override, including keeping candidates from the same class apart where you need to.
Who is invigilating which hall on which date, drawn from staff availability rather than assigned by memory.
The datesheet, the seating plan and the roster, exported for the noticeboard and the hall door.
Generated for candidates with their seat and schedule on them, from the same records.
Move a paper and the seating, roster and admit cards follow rather than needing three separate edits.
Candidates see their own schedule and seat in their portal rather than crowding a noticeboard.
Every paper has a hall, every hall has an invigilator, and the gaps are visible before the morning.
The paper that moved. A date changes and three spreadsheets need updating. Whichever one is missed becomes the mistake discovered by a hall full of candidates.
The hall that cannot hold them. A cohort of 180 scheduled into a hall seating 150, because the seating plan was made after the datesheet was fixed.
The invigilator who is teaching. Assigned to a hall during a period they are timetabled to teach, because the roster was built without reading the timetable.
The candidate with no seat. A student admitted after the seating plan was drawn is not on it. They arrive to find no chair with their number.
These are the cases worth testing in a demo. Bring the messiest one you have.
The same records, presented differently depending on the job.
Builds the datesheet, allocates halls and seats, and rosters invigilators.
See their own duties and which hall they are in, without reading a wall chart.
See their own schedule and seat number in their portal, and on their admit card.
Whether every paper has a hall and an invigilator, before the morning it matters.
The candidate list comes from the examination roll, which comes from the student record - so a student admitted in January is seated and one who left is not.
Invigilator availability reads the same timetable and leave records the institution already keeps. Halls are the same rooms the timetable uses. Admit cards are generated from the same seating.
That is why moving a paper is one change rather than three, and why nobody reconciles anything the night before.
The parts of the institution this touches most.
The classes that must be split, the hall that is awkwardly shaped, the invigilator who cannot cover period one. Test those.
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